PRESENTATION GUIDELINES

Oral Presentation

  • Each oral presentation has 20 minutes, i.e., i.e., 15 minutes for presentation and 5 minutes for discussion.
  • Each lecture style session room will be set with an LCD projector, a microphone, a laser pointer, and laptop computer running PowerPoint under MS Windows, equipped with USB port.
  • Bring a USB memory with your PDF/PowerPoint presentation file and make sure that your file is copied on the laptop computer in the session room.
  • If you are an ISCIT’19 presenter, please update your bio on my profile in EDAS, which will be used by the session chair to introduce you before your talk
  • Please show up 15 minutes before the actual session starts, introduce yourself to the session chair and sign on the session report to show that you presented your paper.

Interactive (Poster) presentation

  • Posters must be designed to fit a 90cm wide x 130cm tall board. Posters may be prepared as a single poster or as several smaller sections mounted together. The heading of the poster should list the paper title, author(s) name(s), and affiliation(s).
  • Posters may be attached to the boards by push pins, which will be provided. Posters must be set up by presenters 10 minutes before the session starts. Posters must be taken down by presenters right after the session is over. Posters not removed by 10 minutes after the session is over will be removed by volunteers (session organizers not responsible for posters left after this deadline).
  • Please show up 15 minutes before the actual session starts, introduce yourself to the session chair and sign on the session report to show that you presented your paper.

FINAL SUBMISSION GUIDELINES

The final paper submission deadline is 23:59  (UTC time zone) November 10, 2019. In order for your paper to be successfully included in the NICS’19 conference proceeding, it is required that you strictly follow the following instructions:

Step 1 : Final paper revision

  1. Revise your paper according to the reviewers’ comments.
  2. Make sure your paper using IEEE conference paper template. See Submission guideline at for detailed instruction.
  3. Proofread your paper and check its layout (NO page numbered, NO footnotes, NO headers)
  4. Your PDF must be IEEE Xplore compliant.  IEEE PDF eXpress can be used to certify your manuscript:
    (i) Create IEEE PDF eXpress Plus account at https://www.pdf-express.org with conference ID 48868XP
    (ii) Once IEEE PDF eXpress account is created, you can access to the IEEE PDF express website.
    (iii) Click “Create New Title” to start converting or verifying your final paper.
    (iv) You can upload your Word Document file for conversion to PDF or verify your PDF file by clicking the “Submit File for Checking or converting” button.
    (v) You will receive the online confirmation of successful upload and an email with your Converted PDF or Checked PDF attached.

Step 2 : Final manuscript submission on EDAS 

  1. Select paper presenter(s)
  2. Make the paper registration on EDAS (You need to make the payment before paper can be uploaded)
  3. Upload your final (IEEE Xplore compliant) manuscript to EDAS. Please make sure all details in EDAS especially Abstract and list of Authors are consistent with the final paper since details in EDAS will be used for conference proceedings.
  4. Submit IEEE Copyright Form by going to “My Papers” tab in EDAS and clicking on the ‘(c)’ icon under the column “Copyright Form” where their paper is located. It will guide you through step-by-step.
  5. Double check authors list and order in your paper and EDAS.

Please note that failure to follow the above instructions may result in your paper to be excluded from the conference proceedings.

IEEE has a strict policy on No-Show. One of the authors or their representatives need to present the paper at the event. Failure to do so without valid reasons will risk the paper from being included in the IEEE Xplore database.

If after reading all instructions, you still have questions, please contact Prof. Vo Nguyen Quoc Bao via email: baovnq@ptithcm.edu.vn

REVIEW SUBMISSION GUIDELINES

Prospective authors are encouraged to submit full papers for review. Only original papers that have not been published or submitted for publication elsewhere will be considered.

All papers submitted to regular technical sessions, special sessions and workshops of NICS’19 will undergo the same peer-review process, and if accepted and presented at the conference, will be published in the conference proceedings and in IEEE Xplore. 

Papers must be submitted via the EDAS Paper Processing System. During the initial paper submission process via EDAS, the authors are required to make sure the PDF file and EDAS registration page of a paper have the same list of authors and the paper title. Be certain to add all authors in EDAS during the submission process. Failure to comply with this rule may result in your paper being withdrawn from the review process. Once reviewed the listing of authors connected to the paper can NOT be changed in the final manuscript.

Papers should be written in English with a maximum paper length of six (6) printed pages IEEE format (10-point font) including figures. The conference maintains the right to refrain from reviewing papers that are longer than 6 pages. For your submission, you can use the standard IEEE conference templates for Microsoft Word or LaTeX formats found at: https://www.ieee.org/conferences_events/conferences/publishing/templates.html

The format for the manuscript must satisfy the following requirements:

  • The manuscript must be in English
  • The manuscript must follow IEEE two-column format with single-spaced, ten-point font in the text. The maximum manuscript length is six (6) pages. All figures, tables, references, etc. are included in the page limit.
  • Papers must be submitted in Portable Document Format (PDF) format.
  • Authors MUST submit their papers electronically using EDAS.

The submission process involves the following steps:

  • Creation of a personal account on EDAS (if the author does not already have one).
  • You will have a choice of submitting your paper to a regular technical session or you can select to submit your paper to be considered for a specific special session or a workshop. All papers submitted to regular technical sessions, special sessions and workshops will undergo the same peer-review process, and if accepted and presented at the conference, will be published in the conference proceedings and in IEEE Xplore and indexed in the Ei Compendex.  For a listing and descriptions of available special sessions and workshops please refer to the corresponding sections on the conference website. The conference organising committee reserves the right to allocate an accepted paper to the most suitable session in the conference regardless of which session or workshop the author selected to submit the paper on EDAS.

For submission to special sessions:

  • Alternatively, you can submit your paper by clicking here and then selecting the chosen track (regular session, special session or workshop) of the conference.
  • Select a topic that is the most relevant to your paper and submit your paper. The conference organising committee reserves the right to move a submitted paper to a different topic if they find it more appropriate. Register the paper (requiring a Title and short Abstract of up to 150 words). Be certain to provide information for ALL AUTHORS including affiliation and country when you register the manuscript. Authors cannot be added after the paper is reviewed.
  • Upload of the paper in PDF format. Check that there is no printing errors.
  • Registration fees must be paid prior to uploading the publication-ready version of the accepted paper. Information for uploading the publication-ready versions of the accepted papers will be provided following the paper review process.

IEEE POLICIES

IEEE reserves the right to exclude a paper from distribution after the conference (e.g., by not including it in IEEE Xplore) if the paper is not presented at the conference.

The conference organisers suggest that if an author is unable to present the paper at the conference in person, a substitute presenter should be arranged (for example, a colleague who will attend the conference).

Papers are reviewed on the basis that they do not contain plagiarised material and have not been submitted to any other conference at the same time (double submission). These matters are taken very seriously and IEEE will take action against any author who has engaged in either practice.

For any clarifications regarding the paper submission guidelines please e-mail: baovnq@ptithcm.edu.vn